policy and Procedural links
UServeUtah Program Director Manual (Updated January 2025)
AmeriCorps Manage Your Grant Website
AmeriCorps Terms and Conditions by Grant Year (And other resources)
Code of Federal Regulations
- 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards)
- CFR Part 2205 (Implementation of and Exemptions to 2 CFR)
- CFR Part 2540 (General Administrative Provisions)
Change reporting Links
AmeriCorps Program Staffing Change Notification Form (To be used to notify UServeUtah of new AmeriCorps related staff)
AmeriCorps State and National Individual Match Waiver Request
Request to Change Term of Service for Enrolled Member
Contract Amendment Request Form
Request for Approval to Suspend an AmeriCorps Member (Effective February 19, 2025)
web based training links
egrants links
eGrants (Federal Member Management System)
eGrants Tutorials
How to Create New eGrants Account
BaseCamp links
requests for reimbursement (RFR)
RFRs and Progress Reports are due quarterly. They are due on or before the 20th of January, April, July, and October. When submitting an RFR, there are four documents that should be submitted. These documents are the RFR Spreadsheet (either monthly or quarterly depending on the program), Financial Income Report, RFR Reconciliation Spreadsheet, and a detailed program ledger.
RFR Tutorial
RFR Example Ledger
RFR Tips and Processes
RFR Income Report Tab Instructions
RFR Ledger and Income Report Template
RFR Required Items Examples
Education Award Only Grant Workbook
Fixed Amount Grant Workbook
Education Award Grant Funding Drawdown Guidelines
Fixed Amount Grant Funding Drawdown Guidelines and Policy
Calculating Administrative Indirect Costs
National service criminal history checks
National Service Criminal History Checks (NSCHC) is a baseline screening requirement established by law to protect the beneficiaries of national service.
NSCHC is required under the National and Community Service Act of 1990, as amended by the Serve America Act (SAA). The statutory requirement at 42 U.S.C. § 12645g is supplemented by regulatory requirements at 45 CFR §2540.200 through §2540.207 as well as the terms and conditions of AmeriCorps grants.
Quick Links
NSCHC Guidance
- NSCHC Rule Summary
- NSCHC Manual (This manual describes the requirements of the NSCHC rule)
- Recommendations for Effective NSCHC Policies and Procedure (This resource from the Office of Monitoring provides a checklist to assist grant recipients in developing effective NSCHC policy)
- NSCHC Steps Table
- NFF/Truescreen Waiver table (This table is updated regularly, please use the excel download located on the NSCHC for the most recently updated document)
- NSCHC Frequently Asked Questions (FAQs)
- May 1 Rule Interim FAQs (FAQs regarding the transition period between the 10/5/21 and 5/1/21 NSCHC rules as grant recipients are updating files for individuals who are working/serving as of 5/1/21 and will continue to work/serve on 11/1/21. This document will be archived on 11/2/21)
- NSCHC Training in Litmos (Access the required annual eCourse and additional NSCHC trainings)
- NSCHC Enforcement of Cost-Based Disallowances
- User Guide for AmeriCorps Approved Vendors Fieldprint and Truescreen
- Background Check Language
- National Sex Offender Public Registry
branding and communications
volunteer recognition
UServeUtah encourages AmeriCorps members to nominate the outstanding volunteers they recruit for the Lt. Governor’s Volunteer Recognition Certificate.
Lt. Governor’s Volunteer Recognition Certificate
ASN Training Resources
Grant Closeout Documents
Forms for Cost Reimbursement Grants
3/1 Certification of Sub-Grant Closeout Form
Federal Standard Form 269A
Forms for Fixed Amount Grants
Fixed Award Certification Form
All sub-grantees are required to submit a final project report. Please see the Grant Closeout section in the program directors manual for details.